ASU and Science Prize for Advancing Science Policy: Official Rules

I. Description: The ASU and Science Prize for Advancing Science Policy (the “Prize”) begins on May 1, 2025, 12:01 a.m. Eastern Daylight Time and the period for entering the Contest ends on August 15, 2025, 11:50 p.m. Eastern Daylight Time (the “Entry Period”). By participating in the Prize, each entrant unconditionally accepts and agrees to comply with and abide by these Prize Rules and the decisions of the American Association for the Advancement of Science (“AAAS”) and its independent judging committees, which shall be final and binding in all respects. As outlined in more detail below, there will be two (2) awards, a Grand Prize worth US$30,000 and a runner-up worth US$10,000. Winners for each award will also receive reasonable travel expenses to attend the awards ceremony.

II. Entry Fee: There is no entry fee.

III. Individual Eligibility:

1. Entrants must be early career scientists who hold an M.D., Ph.D., M.D./Ph.D., or J.D. at the time of entry and have received their degree in the last 15 years.
2. While the research may be part of a larger team effort, an eligible entrant must be a single individual, and the essay must focus on their contribution.
3. An entrant may not win more than one Science Prize using the same essay or a similar essay on the same research.
4.  Essays on the same research cannot win more than one Science Prize regardless of who the entrant is.
5. Past winners of a Science Prize cannot be eligible for another Science Prize until at least 5 years have passed since the award.
6. For a full list of Science Prizes, see https://www.science.org/content/page/prizes-and-awards.
7. Current students, post-docs and staff of ASU and current staff of AAAS and their relatives are not eligible for the Prize.  

IV. How to Enter:

The entrant must submit the following items:

1.  A completed Entry Form.

2.  An essay, written by the entrant, describing their research and its impact. The essay must not exceed 1000 words in length (main text) and may include one figure or table and up to 15 citations

• The essay should:
  • Describe the problem addressed and articulate how the research was designed to be useful in developing a solution. Evidence of consideration of policy and decision making impacts should be clear throughout the research process; 
  • Note where innovation was required, for example changes to conventional methods and approaches;
  • Demonstrate an ability to work with stakeholders and collaborators in reaching an outcome that can effect durable change;

  • Articulate a path to a significant societal or policy impact.

3.  A 500-word personal statement laying out the larger goals for the research, the process of identifying and articulating problems and working with relevant communities to identify effective solutions, and the nature of the impacts for policy and decision-making.  The personal statement will be taken into account in evaluating the policy impact of the research.

4.  A one-page letter of recommendation from a postdoctoral adviser, supervisor, or other senior colleague who is familiar with the entrant’s work.

5.  A Curriculum Vitae that includes the following:

• Full citations of papers that the entrant has published on the research described in the essay;
• Academic and professional awards and honors that the entrant has received;
• Relevant professional experience.

6.  Copies of two of the entrant's papers that are most relevant to the essay.

7.  The Entry Form and additional submission materials must be submitted electronically through our prize management system here.

V. Use of AI:  Text generated from AI, machine learning, or similar algorithmic tools cannot be used to generate or edit the submission nor its accompanying figures, images, or graphics, without explicit permission from the Science journal editors.  Furthermore, prior to publication of the winning entries, winners will be required to sign the Science journal License to Publish, wherein the entrant must warrant that they have followed this requirement.

VI. Entry Deadline: As noted above, all entries must be received during the Entry Period to be eligible. AAAS is not responsible for late, lost, or misdirected entries that are not received in a timely manner, or are lost due to computer or electronic malfunction or other error, or due to inaccessibility of the Internet or portions thereof.

VII. Automated Entries Prohibited: No mechanically reproduced, incomplete, forged, software generated or automated multiple entries will be accepted.

VIII. Representations: By submitting any Entry to the Contest, entrants hereby represent and warrant that they (a) have the necessary rights to do so, and (b) are the author, creator, or producer (or co-author, co-creator, or co-producer, if so identified) of the Entry, and (c) have not used AI and machine learning or similar algorithmic tools to generate or edit the submission nor its accompanying figures, images, or graphics, without explicit permission from the Science journal editors.. Entrants further grant to AAAS and its affiliates, subsidiaries, licensees and assignees, the exclusive right to publish the winning entries in all formats.

IX. Privacy: Information provided to enter the Contest will not be sold to third parties but may be shared as may be necessary for the purposes of conducting and judging the Contest and awarding prizes. AAAS, its affiliates, and companies supplying prizes (or parts thereof) in connection with this Contest may from time to time contact entrants via email concerning the Contest, and each entrant consents to receiving such communications via email.

X. Winner Selection: Science editors will screen the essays. A committee of scientists chaired by a Science journal editor will select winners from the finalists and will decide on the winners.  The essays will be judged on the clarity of the essay, the technical excellence of the research, the policy impact of the research, and innovation in the research design, execution and/or implementation.  Winners will be publicly announced and published in Science in February 2026. 

XI. Prize Details:

The Grand Prize Winner Receives:
The Grand Prize winner will be awarded a cash prize of US$30,000 and will be provided travel and accommodation for the awards ceremony, if applicable.  They will also receive a 5-year AAAS membership, including a digital subscription to Science and have their winning essay published in Science (in print and online).

Runner-up Receives:
The runner-up will receive US$10,000 and will be provided travel and accommodation for the awards ceremony, if applicable. They will also receive a 5-year AAAS membership, including a digital subscription to Science and have their winning essay published in Science online.

XII. General Prize Conditions: Winners must sign the Science journal Exclusive License to Publish so that their essay may be published by Science. Prizes are not transferable and not assignable. Winners shall be solely responsible for all taxes and fees or costs associated with any prize, including but not limited to any federal or state or other income tax, ground transportation (except as expressly stated above), meals (except as expressly stated above), gratuities, personal expenses and any other expenses not expressly specified herein. International winners of the award shall solely be responsible for obtaining any passports or other travel documents that may be required.

XIII. Limitations of Liability AAAS assumes no liability, and shall not be liable, for typographical or other errors in the offer or administration of the Contest including, without limitation, errors in the printing or display of the offer and Official Rules, selection, notification and announcement of the Category Winners, or distribution of the prizes. AAAS is not responsible for any incorrect or inaccurate information, whether caused by internet users or by any of the equipment or programming associated with or utilized in the Contest and assumes no responsibility for any error, omission, interruption, deletion, defect, delay in operation or transmission, communications line failure, theft or destruction or unauthorized access to any systems associated with the Contest. Winners expressly agree that AAAS shall have no liability whatsoever concerning or in any way related to their travel.

XIV. Release: Acceptance of a prize constitutes the prize winner’s permission for AAAS to use prize winner’s name and likeness for advertising and/or promotional purposes worldwide and in all forms of media in perpetuity without further compensation or authorization. Participants agree that AAAS and its affiliates, and their officers, employees, agents and representatives (collectively, the “Sponsoring Entities”), shall not be responsible for any losses, damages or injuries of any kind resulting from participation in the Contest or from Participants’ acceptance, receipt, possession and/or use or misuse of any prize. Participants also agree that the Sponsoring Entities have not made and shall not in any manner be liable for any warranty, guarantee, or representation, whether express or implied, with respect to any prize, including without limitation, the prize’s quality or fitness for a particular purpose. AAAS reserves the right in its sole discretion to disqualify any individual who is found to be tampering with the entry process or the operation of the Contest or the Site, to be acting in violation of these Official Rules, or who otherwise takes actions that do or are intended to disrupt or undermine the legitimate operation of the Contest. AAAS also reserves the right in its sole discretion to disqualify any entry containing any obscene, offensive or otherwise inappropriate comments or other material.

XV. Governing Law: All issues and questions concerning the construction, validity, interpretation and enforceability of these Official Rules shall be governed and construed in accordance with the internal laws of the District of Columbia without regard to the choice of law provisions thereof.